7 must-haves for a multi-party eDiscovery platform

  • January 2, 2017
  • by Barbara Klas

Large, consolidated litigation actions are on the rise. Federal rules now require all parties involved to actively pursue both proportionality and cost efficiency.

Putting in place a shared technology platform is the answer. But how do you choose the right one?

Many parties involved in large, joint litigations choose to work from a single, robust eDiscovery platform. That’s unsurprising considering the economies of scale and workflow efficiencies that eDiscovery can achieve. It’s the simple way to fairly spread the sheer cost of litigation across parties and empower secure document-sharing to speed the judicial process.

But some platforms are better equipped than others to support the needs of joint plaintiff or defense groups. So how do you judge which is the best option?

These 7 must-haves are a smart place to start

Make sure that your chosen platform is:

  1. Inherently cloud-based — built from the ground-up with flexible cloud technology, able to handle remote access and to scale to support multi-terabyte data volumes. Beware of reverse-engineered cloud solutions and awkward bolt-ons. Will they cope in a complex, co-counsel environment?
  2. Customizable to the unique needs of each party ­– so that elements like database setup, document sharing, access and permissions, and billing can be delivered in custom ways.
  3. Expertly supported by a team of experienced technologists and eDiscovery pros – specialists who can look after the diverse needs of all parties, across the lifecycle of a matter.
  4. Transparent and easy to pay for – no nasty surprises, spiraling per-user fees, or added costs for data ingestion, processing, ECA, TAR, review, and production.
  5. Rich with cutting-edge shared space features – so teams can easily upload and collaborate on documents, deposition transcripts, and court filings, underpinned by one single secure repository for case-related documents.
  6. Able to scale and flex ­ spinning up massive processing power on-demand during peak periods. Because downtime means lost efficiency and added cost.
  7. Highly secure – freeing joint parties to work confidentially in a shared, private cloud environment. Beware of vendors that offer the scale and flex you need by outsourcing to public hosting providers at the cost of security. Is their technology SOC 1 Type II, SOC 2 Type II, ISO 27001, PCI DSS and HIPAA compliant? Do they use gold standard 256 bit TLS encryption? Anything less than 128 bit TLS is risky.

Making an informed choice at the outset means that co-counsel teams will be technically aligned. Free to focus on casework, collaborating quickly and seamlessly across parties to stop litigation time and cost spiraling out of control.  Which is precisely what the courts want to see.

Casepoint has been chosen again and again in tough vendor selection processes. It has been proven to effortlessly support all sorts of large, consolidated litigation actions. Browse our case studies to get the details.

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