Working Remotely: 5 Best Cloud & Security Practices

  • May 8, 2020
  • by Athena Strasel

This “new normal” has brought about many changes in various industries. There has been a mindset shift when considering the need to work remotely on a grand scale. Organizations that had not implemented cloud technologies prior to the stay-at-home order, may have experienced challenges when transitioning to work from home. For those that have had access to cloud technologies during this time, have been able to witness the benefits that the cloud provides. It’s clear that the cloud is instrumental to productive and effective remote working. The new processes and infrastructures that are materializing in response to the pandemic are going to persist and affect our routines in the future. This virtual reality is going to carry on well after we venture outside to our offices, so the need for cloud technology is greater now more than ever.

There are 5 things to keep in mind as this mental shift takes hold, and as working remotely becomes more accepted. These components make working from home a viable option for our present-day and post-pandemic future.

1. Cloud-based Technology is the Future

Prior to the requirement to work remotely, a number of organizations questioned whether or not cloud-based solutions would be a good fit or would fill their needs. It is becoming obvious now that cloud-based technology is essential – it can solve issues as they arise while simultaneously keeping teams connected.

In addition to investing in good quality and reliable hardware, investing in reliable technology solutions and virtual infrastructure is even more fundamental. Cloud-based SaaS solutions can improve workflows exponentially. They allow for flexible and easily accessible directories. With the cloud, all your files can be accessed from anywhere, any device, any time. For remote employees, this easy access can improve productivity and efficiency. To use Casepoint as an example, the switch to 100% remote was a smooth transition for us, and it was because we had cloud infrastructure in place. Casepoint employees were able to flawlessly resume ongoing projects. 

2. Safe & Secure in the Cloud

Security is always of the utmost importance, especially when it comes to working remotely. When working with a cloud-based solution, it’s important to know that the provider implements policies, technologies, authentication, and encryption that strengthen your security position. Cloud solutions have a team of experts that enforce best security practices to help protect your data and infrastructure from potential threats. Working with a cloud-based SaaS partner that is dedicated to protecting your data is an added security measure. 

Having third-party supervision and vigilance is beneficial for making sure your data is protected. Why allocate money, time, and resources on physical infrastructure to maintain when you can have a team of security professionals committed to maintaining the best security practices when monitoring your data? By using a cloud-based solution, extra security protocols are being outsourced to specialists who stay up-to-date with the complex and quick-changing landscape; they can help protect you from hackers and data breaches. 

3. Scalability is Key – Scale-Up to Meet Your Needs

The cloud is considered to be infinitely scalable given the flexibility to increase storage volume on-demand. Working in a cloud solution, sans physical infrastructure, can be easily managed thanks to its elasticity.  

One of the biggest advantages of cloud-based solutions is the ability to scale quickly to meet needs as they arise. Cloud technology allows for quick scaling of storage usage when needed due to its flexible nature. Being able to increase storage space for an urgent need is critical. Not only does it put one’s mind at ease knowing the availability is there at the drop of a hat, but it also helps to decrease expedited costs and enhances performance. Any process can be made more efficient with the on-demand capabilities the cloud offers. 

4. Speed, Speed, and More Speed – Get it Done in a Flash

Modern-day cloud solutions increase speed across the board and alleviate latency issues, and this is still the case even if data processing requirements increase. For any modern law firm or corporation, workloads are high – therefore the speed of execution is critical. With self-service features, computing resources can be administered whenever required, even sometimes within minutes. This gives organizations the ability to take control when it comes to planning for storage capacity. With the speed of the cloud, you’ll have more time for legal review or strategy rather than waiting for documents to load or process.

5. Easy as 1,2,3

Cloud solutions make working from home easier than ever before. Employees can not only access their files from anywhere, making it easy to work on projects and meet deadlines, but they can also easily collaborate in real time. As mentioned, users can add storage on-demand, they can share and access files easily, and tasks are completed quicker. Everything is made easy.

Cloud-based applications are made to be user friendly and easy-to-use. They give remote workers a fully unified and intuitive user experience. Everything is fully integrated and customizable. Any action is available at the click of a button, and the latest technology is available at the fraction of the time it would take with an on-premise solution. 

BONUS: More Reliable than an old Pick-up Truck

Working within cloud technology makes storage back-up and disaster recovery much easier and less expensive. Cloud-based solutions have the ultimate back-up system, and they prevent the possibility of file loss due to a lack of hardware failures. Data can be easily multiplied on a cloud provider’s network, which helps maintain business continuity for remote workers.

Conclusion 

The moral of this story is, the cloud is what modern, forward-looking organizations need in order to survive and thrive during a crisis of this nature, and even after it’s behind us. Based on these considerations, it’s clear that cloud-based solutions are future, and should not be overlooked. The cloud is capable of saving time, increasing efficiency, improving collaboration, upping security measures, all while being easy to use. For more information on the benefits of using cloud-based technology, take a look at this short brochure.

 

The Benefits of Cloud-Based eDiscovery

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